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Somebody asked me recently if Trello could be used as a project management tool, the answer I said depends on what you want to use it for.  I think one of the downsides of Trello is that it is not easy to see tasks by time and you can’t allocate resources to a task, manage milestones or dependencies.  Although some of these can be got round by other programmes that link into Trello enabling the project management features to be extended.  But if you are looking at a replacement for Microsoft Project or BaseCamp, then I don’t think this is the product for you.

If your much more of a visual person Trello maybe the product for you, with drag and drop cards which can have pictures and other content in it.  This can work very well with visually seeing tasks you need to achieve and using different boards you can visually see what needs to be actioned now, later and ideas that need sorting.  It is based around the Kanban card wall interface.  Kanban is a system brought from Agile project management with boards for “To Do”, “Doing”, “Done”,  You can find an example of this here.

Personal projects work very well, managing weddings, DIY projects, holiday planning, which contain lots of tasks but also have visual elements, moving items around the board help plan ideas and tasks.  Some templates of project ideas here


One of the things I do use Trello in conjunction with Zapier, which is an automation tool, I use it to connect our website with Trello, when contact forms or interest forms are filled in on our website, Zapier creates a trigger which places a card onto Trello, ensuring that that person is contacted back or processed in the way that it’s appropriate for that person’s request.  I highly recommend Zapier for integration between different products / software or websites and will be writing another article shortly on this product.